deafscotland is registered as a counter signatory body with Disclosure Scotland (under its legal name - Scottish Council on Deafness).
We can countersign disclosure applications on behalf of other organisations which may be too small to become signatories themselves or for individuals who are self-employed and need to have a disclosure to work in their chosen field.
You might need to join the PVG (Protection of Vulnerable Groups) Scheme as you will be doing “regulated” work - working directly with children and/or protected adults, often in an educational or caring role, and be required to have a Scheme Record which needs to be countersigned.
As countersignatories, individual deafscotland staff have to be satisfied that the work you will be doing is Regulated Work under Disclosure Scotland rules.
Under the PVG scheme, you need to be having regular unsupervised contact with a child or protected adult as part of your normal every day duties.
If you need to get your form countersigned, you should ask Disclosure Scotland to send you the correct form. You then fill it in and contact deafscotland for an appointment to have the form checked and countersigned.
When you have your appointment date, you will need to bring with you:
- Your application form, with the payment section completed. Who is to pay for this needs to be decided before you come for your appointment. It is your responsibility to sort this out.
You can pay the fee and then it may be possible to claim it back from your employer. Or it can be paid by your employer. Or arrangements can be made by your employer for deafscotland to pay the fee and invoice your employer for payment.
2) Three forms of identification - one of which needs to be photographic - your passport, your driving licence, a national ID card; the others need to have your current address on them - a bank statement, a utility bill (gas/electricity), current council tax letter. They all need to show the same address. The bank statement and utility bill should not be more than 3 months old.
3) Your job description or a letter from your employer to show that you will be doing regulated work.
If you are a sole trader or self-employed, then you will need to bring your job description, a leaflet or other printed information that states what you will be doing.
4) Our £23.00 administration fee - in cash or by cheque - unless your employer has arranged to be invoiced for the service. deafscotland cannot take payment by card at this time.
The fees for the PVG Scheme application: please double check with deafscotland or Disclosure Scotland – currently £18 if you are already a scheme member/have a scheme number. £59 if not - please see above if not paying cash.
At your appointment:
1. The deafscotland staff member will check your job description/employer's letter to satisfy themselves that you are doing/going to be doing regulated work. The staff member may have to contact your employer if it is not clear from the documents that you are doing regulated work.
2. The staff member will check each part of your form and may ask you questions about what you have written to make sure that everything is completed properly.
3. When the staff member is satisfied that everything is correct, they will countersign your form. Your identification documents as well as your form will be photocopied and deafscotland will keep a copy on file for 6 months.
4. deafscotland will then send the form to Disclosure Scotland on your behalf.
deafscotland, as your sponsoring body, remains responsible and contactable both for you and Disclosure Scotland, if there are any difficulties.
Disclosure Scotland will send a copy of the disclosure certificate to deafscotland and a copy to you. deafscotland keeps the copy on file indefinitely. You should share your copy with your employer. After 6 months, deafscotland destroys the photocopies from your file by commercial confidential shredding.
All your information kept by us will be secured as stated in our GDPR policy.